Employee Onboarding Checklist
A compliance and administrative checklist for onboarding a new employee in your Indian startup.
New Employee Onboarding: A Compliance Checklist
A structured onboarding process ensures you meet all legal requirements and sets your new employee up for success.
| Stage | Task | Responsibility |
|---|---|---|
| Pre-Joining | Issue formal Offer Letter with clear salary structure. | HR/Founder |
| Pre-Joining | Conduct background verification (if part of your policy). | HR/Third-Party |
| Day 1 | Sign Employment Agreement & IP Assignment Agreement. | HR/New Hire |
| Day 1 | Collect KYC (PAN, Aadhaar) and bank details for payroll. | HR/New Hire |
| Day 1 | Collect PF/ESI nomination forms and TDS investment declarations. | HR/New Hire |
| Week 1 | Add employee to payroll software and create their PF/ESI account. | Finance/HR |
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